Vendor Info:

If you are interested in becoming a vendor for the
2010 Midwest Rockfest please contact:

Office: 1-877-442-3301

or Tommy Shelton: 580-362-5287

We look forward to your being a part of Midwest
Rockfest 2010. Your participation is greatly
appreciated. Midwest Rockfest will be held at
Lake Afton, Wichita, Ks.

** Please read all the vendor Rules below and
contact us with any questions or concerns before
you send in your application

Click on the Button Below to download application

 

** Please download and read all the vendor Rules below . Contact us with any questions or concerns before you send in your application.

 

 

  • Merchandise sites sold on first reserved basis.
  • Merchandise sites are sold in 10’ increments. You are permitted to sell within the space you purchase. ABSOLUTELY NO ROAMING SALES ALLOWED! Anyone found selling outside of their purchased space will forfeit their space and will no longer be eligible for vending space at future MIDWEST ROCKFEST events.
  • If new to our event, a photo of your exhibit, items/menu items and prices MUST accompany your application. Anyone selling unauthorized items will be removed from the grounds. All items must be approved prior to acceptance.
  • MIDWEST ROCKFEST will not allow any items i.e., flags, T-shirts, bandanas, novelty items to be sold or promoted that reference illegal activity, violence, profanity, nudity, or discrimination. This is a NO TOLERANCE policy. MIDWEST ROCKFEST reserves the right to remove from the grounds, any vendor breaching this policy and will result in permanent termination from displaying at any future MIDWEST ROCKFEST event and will forfeit all monies paid.
  • NO ALCOHOL SALES. IF YOU ARE CAUGHT SERVING OR GIVING AWAY ALCOHOL IN ANY WAY YOU WILL BE REMOVED FROM THE FESTIVAL GROUNDS.
  • Kansas Sales Tax: Kansas requires most persons making retail sales within the State of Kansas to collect and remit sales tax. This includes most non-profit organizations and those selling only one time per year. Vendors may use their current registration number. If you do not have a number, you may register for your own number or request a temporary Sales Tax packet for the event. Sales tax collected must then be remitted to KDOR immediately after the event. All registered and temporarily registered vendors need to display their current certificate in a visible place during the event. FAQ’s regarding sales tax, and any other information can be accessed at www.Ksrevenue.org/specialevents.htm or you may call 1-785-368-8222.
  • NO early tear downs allowed. Booths will open and close corresponding with the event hours posted.
  • 30amps of power will be provided per vendor. If you need more you will need to supply your own. No light fixtures, bulbs, or power cords will be provided. It is recommended that you bring a minimum or 100’ of USL listed outdoor power cord(s). No tables of display fixtures will be provided for your booth(s).
  • Any usage of any type of noise-making devices, flashing lights, etc. must have prior approval by vendor committee.
  • MIDWEST ROCKFEST does not assume any responsibility for any stolen or damaged items.
  • Regular GA wristbands will be issued to you and your workers. This will allow you access to the festival area and your work booth. There will be 2 Wristbands issued per Vendor. Additional vendor wristbands will be available to purchase for $40.00 per wristband.
  • Absolutely NO vehicles will be allowed to exit or enter the concert vending area once the gates open to the public each day.
  • ALL food vendors MUST be currently licensed by the Kansas Dept. of Health or that of the state in which you reside. NO temporary licenses will be permitted. Your license should be posted in your concession where it can be easily seen.
  • In an effort to keep our event grounds clean and keep your booth fees at a minimum a Refundable Security Deposit of $100.00 per vendor will be due upon entry to the festival. This fee will be returned to you at the end of the event provided that your area was kept free of trash and debris and swept and returned in the same condition it was rented to you when the event started. Inspection of your premises and return of the Security Deposit will be handled on an individual basis and at the discretion of the Vendor Committee. MIDWEST ROCKFEST reserves the right to keep your Security Deposit if you area is not kept clean of debris, trash, items, or objects left at your site.
  • Any exhibitors expecting UPS or FedEx shipments must be on site to accept packages in their name. MIDWEST ROCKFEST will not be responsible for accepting shipments.
  • NO video cameras or professional photography equipment allowed.
  • NO pets allowed.
  • NO unauthorized sweepstakes or trip registrations allowed.
  • There will be one entry point for vendors; vendors are to use this entry only.
  • ALL VENDORS MUST DISPLAY THEIR PRODUCT RETURN POLICY AT THE BOOTH SITE. NO EXCEPTIONS.
  • All vendors must be present and operating when gates open to the public and will remain present until closing times. Absolutely NO alcohol consumption during your hours of operation by you or your staff.
  • Ice will be available to purchase at the event.
  • In the event of inclement weather the show will be interrupted, and resume again as soon as the weather permits. Booth Space is sold on a “rain or shine” basis and no refunds will be given for delays or cancellations due to bad weather.
  • DO NOT REMOVE YOUR WRISTBAND UNTIL AFTER THE EVENT. Any person found without a wristband WILL BE removed from the event.
  • Due to heightened security concerns, all vehicles, contents, and persons are subject to search.
  • No fireworks. No weapons of any kind. No illegal substances.
  • These rules and general information have been established to satisfy the diverse needs of our vendors and patrons. MIDWEST ROCKFEST reserves the right to change these regulations anytime, including before or during the event.
  • If you have any questions you may contact our office toll free @ 1-877-442-3301 or Tommy Shelton @ 580-362-5287

  • NO REFUNDS IN CASE OF RAIN CANCELLATION

call toll free (877) 442-3301
Midwest Rockfest- 116 E.Washington, Arkansas City, KS 67005
email: rockfun@midwestrockfest.com

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